Dear Madam / Sir,
We hereby issue the third circular letter regarding the organisation of the 14th International Congress of Thracology. The Congress will be held in Deva, from the 6th to the 10th of May 2020, under the general heading:
THRACing the Past: From Bronze Communities to Iron Kingdoms
As the registration period has ended, the Organising Committee examined the proposed papers to be presented at the Congress. Following this analysis, almost all the proposals have been accepted, with the exception of two papers. We are informing you on this occasion that a number of 128 specialists have registered for the upcoming event, with 91 oral presentations and 18 posters. In addition, four guests will attend the Congress.
All the papers presented during the works of the Congress (both oral presentations and posters) will be comprised in two volumes which we intend to publish by the end of 2020. Due to the fact that the funding of these publications is ensured for the final part of this year, please send us your contributions until the 1st of September 2020 in order to have enough time for editing the texts. We have decided that the publication guidelines will follow the ones of the annual Sargetia, the journal of the Museum of Dacian and Roman Civilisation. For consulting the respective guidelines, please access the website www.anuarulsargetia.ro, section Norme pentru publicare / Guideline for Authors, paragraph 2 (Manuscripts).
Concerning the poster session, please take into account the following indications:
- poster size should be A0 (respectively, 841 x 1189 mm), Portrait orientation (vertical);
- use Times New Roman font with an appropriate legible size;
- bring the posters with you at the time of your registration in order to be exhibited as soon as possible.
At the moment, we are able to communicate you a preliminary schedule of the Congress. Thus, the day of 6th of May is dedicated to the arrival, registration and accommodation of the participants. Official opening ceremony will be held during the morning of the 7th of May, followed by the visiting of our museum’s exhibitions. The works of the Congress will take place by sections, in the afternoon of the same day and in the 8th of May. Poster session is programmed on the 8th of May, between 17:00-18:30, in the building of MCDR called Magna Curia Palace. The reception offered by the organisers is scheduled for the evening of 8th of May. The following day, 9th of May, is dedicated to the documentary fieldtrips to the Dacian Fortresses of the Orăștie Mountains (Costești – Cetățuie and Grădiștea de Munte – Sarmizegetusa Regia) and to the Corvin Castle, Hunedoara. During the last day of the Congress, 10th of May, the participants may visit before their departure the Fortress of Deva, after which the works of the Congress will be closed.
Following the requests in the received registrations forms, the Organising Committee offers a number of 50 grants consisting in free accommodation and meals during the entire period of the Congress. The grant beneficiaries will be housed at Hotel Sarmis, Deva, in twin rooms and double rooms. Our guests, especially the vegetarians, should announce us in advance of their culinary preferences (by e-mail). The acceptance of the grant implies that the grant beneficiary will submit his / hers contribution for publication in the proceedings of the Congress until the aforementioned deadline.
All the other participants are free to choose their accommodation from the number of hotels, villas and pensions in our town. However, you are able to make individual reservations at Hotel Deva and Hotel Sarmis, as a limited number of rooms are your disposal especially for the Congress. 35-40 twin and double rooms are available for 240 lei / night, breakfast included (around 50 euro / room / night, respectively 25 euro / person / night). A few single rooms can be booked as well, at the price of 195 lei / night (approximately 41 euro / night). Individual reservations at Hotels Sarmis and Deva can be made by e-mail at the hotels’ reception until the 1st of April 2020 and should comprise the mention “Congres Muzeu CDR Deva”. You can pay in advance with credit / debit card or by bank transfer. At the reception, you can pay cash or with credit / debit card. Please keep in mind that cash payment at the hotels’ reception can be made only in lei, not in euro! All prices include VAT.
We remind you that the payment of the participation fee can be made until the 1st of April. This remission ensures the receiving of the Congress folder and the participation at all the activities during the entire scientific manifestation (coffee breaks, official reception, and documentary fieldtrip).
At this moment there is no threat regarding the cancelation of the Congress because of the Coronavirus disease (COVID-19) outbreak. Please follow the rules and indications from your own country regarding this global developing situation. If any changes occur in the Romanian approach of the matter, we will urgently keep you posted.
The preliminary programme of the Congress will be soon available on the website of the event. We will return in the following period with other useful information. Please contact us by e-mail for every issue you are encountering!